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General Artistic Information

The Fellow Planning Calendar is a resource to help guide you as you make decisions about all the opportunities the Summer Festival offers.  Because of the incredible variety of training and performance opportunities, fellows are advised to carefully and thoughtfully choose which optional activities are of the highest priority. A summer at the Music Academy is an intense musical experience and it is recommended to limit the number of choices beyond core curriculum.

Please note that the calendar is for pre-summer fellow planning purposes only and does not include every public event. Information is subject to change.

Access instructions will be emailed to you 1 week prior to your arrival in Santa Barbara

The Music Library is located on the lower level of the Luria Education Center at the Music Academy, and contains a reference collection of solo, ensemble, orchestral, operatic, and vocal repertoire. All fellows have access to items in the collection and may borrow items for limited periods during the summer. The library also supplies music for all orchestral and opera performances. All check-in and check-out procedures will be administered by the librarians. Please note:

• If you check out music for chamber ensembles you will be held responsible for all parts including markings.
• Music taken off the shelves should be returned to the librarian, please do not re-shelve music yourself.
• If materials checked out in your name are not returned, you will be responsible for paying the replacement cost and an administrative fee through your security deposit, and additional fines as necessary.
• Materials must be returned to the library during library hours. All music must be returned in the same condition it was found – please do not mark, highlight, annotate, etc. any Music Academy library materials. Any music that is found in this condition after return will be fined for the full amount of the score/parts in question and deducted from your security deposit.


  • Music Academy Main Campus: 9 am – 9:45 pm daily
  • Westmont College Residence Halls: 7 am – 10 pm daily
  • Westmont College Music Building: 7 am – Midnight daily

Note: Lehrer Vocal Institute vocal pianists are each assigned a practice room at the Westmont College Music Building for the duration of the Festival.

Room Reservations

Fellows may reserve practice and ensemble rooms at the Music Academy Main Campus through an online room request system on your computer or phone.

To login for the first time:

  1. (bookmark this link!)
  2. User ID is your first name first initial, last name (i.e. Jane Doe = jdoe)
  3. Password is MA2023!
  4. Upon logging in for the first time, please change your password by clicking on your name in the top right corner and following the prompts.

To reserve a room:

  1. In the top left, click “Room Requests.”
  2. Use the drop-down menu at the top left to select the type of room you want to reserve (practice rooms, ensemble rooms, or performance halls).
  3. In the preferred venue, drag from the start time to the end time to select the time you would like to reserve.
  4. Select your reservation type (practice, rehearsal, coaching, or recording).
  5. Select your department (instrumental or vocal).
  6. Please write any additional information in the “notes” section.


  • For ensemble rooms and performance halls, you will receive an automated email if your request has been approved. Practice room bookings are automatically approved. Room reservations will populate to your calendar.
  • At the Music Academy Main Campus, you may book rooms up to 2 hours per day and up to 6 hours per week. Piano fellows may book up to 3 hours per day and up to 10 hours per week.
  • Percussion fellows have exclusive use over Hind 6, Hind 7, and the Percussion Studio and coordinate use independently.
  • The harp fellow has exclusive use over the harp studio in Lehrer 9.
  • Practice room bookings cannot be made more than 72 hours in advance.
  • Ensemble room bookings must be made at least 24 hours in advance but no more than 2 weeks in advance.
  • Performance hall bookings must be made at least 48 hours in advance but no more than 2 weeks in advance. Please note that the usage of Hahn Hall is extremely limited, and the majority of room requests will be denied. 


Please reach out to Indigo Fischer, Artistic Operations Manager, at with any questions.

Practice Room Etiquette

  • Do not leave instruments or other personal items unattended.
  • You may not “hold” a room by leaving your belongings inside.
  • Do not eat or drink in practice rooms.
  • Do not open any windows.
  • Close the room door when you practice.
  • Do not remove music stands, chairs, or piano benches from their assigned spaces.
  • When leaving, close piano, replace the piano cover, close any curtains or blinds, and turn off the lights.

Practice Room Piano Etiquette

The Music Academy is proud to be an All-Steinway Institution. All pianos at the Music Academy and Residential campuses receive regular tuning and maintenance by a team of registered piano technicians. Please report any piano in need of maintenance or tuning, or if you need equipment moved, by contacting Jonathan Lee Chan, Manager of Production & Technology at

  • Do not put anything on or in a piano.
  • Prepared or extended performance practice of pianos requires permission from Manager of Production and Technology.
  • When not using the piano please leave it covered.


Out of respect for your colleagues, Teaching Artists, and the Academy Administration, please adhere to the following:

• Tardiness is not permitted for any Academy commitment
• Parts must be prepared in advance
• No phones on stage – they must be silenced and kept backstage
• Only discreet instrument cases are permitted on stage for orchestra rehearsals and performances
• No crossing legs during rehearsals and performances
• No food or beverages are permitted on stage (excluding water bottles), beyond health exceptions
• Request collaborative pianists for lessons and masterclasses as early as possible

All Academy instrumental fellows are required to bring their personal instrument with them to the Summer School and Festival or must rent an instrument and coordinate transportation and instrument insurance in advance at their own expense. The Music Academy is not responsible to provide or rent instruments on fellows’ behalf, nor cover the costs of such rentals. Should you require instrument repair while at the Academy, the following options are available. Please be aware that all instrument repairs and adjustments are your responsibility and are done at your expense.

String Instrument Repair

Robert Brewer Young, senior craftsman, will be available to string fellows for minor repairs, adjustments, and emergency bow re-hairing on select dates during the festival. Schedule coming soon.

For adjustments, repairs, bow re-hairs at other times, please call Linda West Cellos in Santa Barbara at 805-448-9174, or Services are by appointment only.

Linda West Cellos
123 West Padre St., Suite 1
Santa Barbara, CA 93105
Mon-Sun: 9 am-9 pm

Woodwind Repair

RDG Woodwinds
589 N. Larchmont Boulevard
Los Angeles, CA 90004
(323) 463-4930

Brass Repair

LA Brassworks
By appointment

Percussion Repair
Contact Percussion Manager Tim Shuster at


The Music Academy does not provide any insurance coverage for fellow instruments and will not be held responsible in the event of damage or theft. Verify you have insurance fully covering your instrument.

Instrument Lockers

• Instrument lockers are available at the Music Academy campus for all instrumental fellows.
• Fellows will be assigned a locker designed specifically for their instrument at the beginning of the summer.
• Please bring a combination lock (no keyed locks) with you for your locker and note that they are for the storage of instruments and music only.
• Please be sure to mark all your equipment with your name.

Instrument Inventory

The Music Academy maintains the following auxiliary instruments, available for check-out and as assigned by repertoire:

• Alto flute
• Bass clarinet (2)
• A Clarinet
• Eb clarinet (2)
• Contrabassoon
• Alpenhorn
• Rotary trumpet (2)
• Euphonium
• Alto trombone
• Extensive percussion inventory: please contact Percussion Manager Tim Shuster for information.
• Additionally, the Music Academy owns a harpsichord, a 5.5 octave celesta, and harp.

The Music Academy has a robust collaborative piano department comprised of 9 fellows and 3 teaching artists. Collaborative piano fellows are paired with instrumental fellows for masterclasses, studio classes, lessons, Picnic Concerts, and the Duo Competition. Fellows receive instruction from both instrumental and collaborative piano teaching artists in preparation for their performances.

NOTE: To secure a collaborative piano partner, instrumental fellows must submit a collaborative pianist request form at least one week in advance of the event.

Masterclass attire is business casual with the following requirements:

Pants must be ankle length or full length (no shorts)
Skirts and dresses must be at least knee-length
Jackets and ties are not required
Non-black attire is preferred
Attire coordination with your colleagues is encouraged

Masterclass Repertoire Form: Link Coming Soon
Collaborative Piano Request Form: Link Coming Soon

Under special circumstances the Music Academy is pleased to allow Fellows to perform off campus outside the regularly scheduled Festival events, especially when those performances are for Compeers or other Academy community members. Outside performance requests depend upon Fellows' availability and Academy Teaching Artist and administration approval to ensure the Fellows are not taking on additional commitments that may be too demanding during their Music Academy commitments. Additionally, to help ensure these opportunities are consistent with the musical values that guide all events hosted by the Academy, and that the Fellows are always presented in a professional manner, we ask that all outside performances by Fellows abide by the following guidelines:
Fellows are not permitted to perform as background music to an event

  • All performances must be in a concert or chamber setting (seated or standing audience).
  • Fellows must be compensated at the rate of $100/hour per musician, with such compensation to follow directly upon the conclusion of the performance.
  • Piano must be tuned within 48 hours prior to performance (if applicable).
  • A concert program with biographies is encouraged but not required.
  • Performers must be introduced by the host.
  • Meals must be provided to the fellow(s) if the performance overlaps with an Academy scheduled meal hour.
  • Host must provide roundtrip transportation for all performing Fellows between the performance venue and either Music Academy or Westmont.
  • All requests must be made via submission of this form, and must be confirmed by the Academy prior to performance

To request permission for an off-campus performance please complete this form at least one week prior to performance date. For more information please contact:

Travis Wells, Director of Artistic Operations 

A formal response to your request will be sent from the Academy as soon as possible following receipt.

Outside Performance Request Form: Link Coming Soon

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